Recreation Assistant – Youth Sports

DEFINITION
Under general supervision, perform a variety of duties involved in the planning, organization, and coordination of youth sports programs; perform general clerical work in support of these programs; and provide general information and assistance to staff and the public.

SUPERVISION

• Reports to the Recreation Supervisor in charge of the assigned program.
• Does not exercise supervision over other staff.  May provide work direction to Operations Assistants in assigned program.

EXAMPLES OF IMPORTANT & ESSENTIAL FUNCTIONS

• Assist in the planning, organization, and coordination of leisure and recreation programs.
• Assist in registration, construction, decoration, setup, cleanup, and teardown for recreation activities.
• Assist in coordinating sports league activities including planning coaches’ meetings, creating team rosters, attending meetings, and visiting schools.
• Prepare, create, and distribute flyers, posters, and other printed materials regarding recreation and leisure activities and events.
• Order and shop for food for the hospitality room; ensure that hospitality room is staffed and stocked.
• Perform a wide variety of general clerical work including maintaining records, verifying accuracy of information, and recording information.
• Perform a variety of routine bookkeeping duties including simple posting of prepared data and verification of data entered.
• Compile information and data for reports; check and tabulate data.
• Provide information and forms to staff and the public; collect and process appropriate information; apply departmental and program policies and procedures in determining completeness of applications, records, and files; collect and account for monies.
• Type, proofread, and word process a variety of documents including general correspondence, agendas, reports, newsletters, and memoranda.
• Assist in the development of forms, worksheets, and recordkeeping systems for the collection, dissemination, and maintenance of information.
• Receive calls and visitors; respond to general complaints and requests for information from the public; interpret basic services, policies, rules, and regulations in response to inquiries and complaints; assist in the resolution of concerns and complaints; refer inquiries to appropriate staff; route calls and take messages as appropriate.
• Monitor special projects, assignments, and activities.
• Operate modern office machines and equipment including word processors, typewriters, printers, copiers, calculators, microfilm machines, and FAX machines; routinely use a full range of word processing and spreadsheet computer software applications.
• Assist in office maintenance; order supplies.
• Perform other related job duties as assigned.

QUALIFICATIONS & REQUIREMENTS
Knowledge of:

• Operations, services, and activities of a recreation program.
• Rules, practices, techniques, and equipment used in specialized recreation activities.
• Standard office procedures, methods, and computer equipment.
• English usage, spelling, vocabulary, grammar, and punctuation.
• Principles and procedures of recordkeeping.
• Basic word processing methods, techniques, and programs.
• Basic mathematical principles.
• Numerical, alphabetical, and subject matter filing systems.
• Principles and practices used in dealing with the public.
• Safe driving principles and practices.

Skill to:

Operate modern office equipment including computer equipment and software.
Type at a speed of 45 words per minute and enter data at a speed necessary for successful job perfor­mance.
Operate a motor vehicle safely.

Ability to:

• Assist in the planning, organization, and coordination of leisure and recreation programs.
• Perform general clerical work including maintaining appropriate files and compiling information for reports.
• Respond to questions from the public and City personnel regarding recreation policies and procedures.
• Plan and organize work to meet schedules and timelines.
• Understand and follow oral and written instructions.
• Communicate clearly and concisely, both orally and in writing.
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
   

MINIMUM QUALIFICATIONS

Experience:

• One year of clerical experience.

Training:

• A high school diploma or equivalent is required.

License or Certificate:

• Possession of, or ability to obtain, an appropriate, valid driver’s license.
• Possession of First Aid and CPR Certificates.
   

PHYSICAL REQUIREMENTS

Essential duties require the following physical skills and work environment: Ability to work in a standard office environment including ability to sit, stand, walk, kneel, crouch, stoop, squat, twist, and lift 20 lbs.; ability to travel to different sites and locations.

Applicants who are offered employment are required to pass a background investigation, job-related physical exam, drug screening test and motor vehicle record check.