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Youth Development Program Coordinator

Website Eugene Family YMCA

Job Title: Youth Development Program Coordinator

Department: Youth Development

Classification: Full Time / Salary

Job Grade: 7

Salary: starting at $19.98

Reports to: Youth Development Director


Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.


Provides direct supervision to multiple afterschool programs. Creates positive, nurturing relationships with YMCA staff, all school employees, while building cooperative relationships with families. Provides direction for the programs and implements quality programming assessments. Provides quality experience to staff, youth, and families that focus on the YMCA values: caring, honesty, respect, and responsibility. Promotes and supports the potential of all youth in programs and facilitates peer-to-peer connections as part of the overall youth development experience.



Ensuring childcare programs operate properly on a daily basis. Program support is the primary focus of this position and should always take priority.
Conduct at least two on-site observations per month for assigned before and after school and preschool programs.
Conduct monthly 1:1 check-ins with Program Leader II/Early Learning Site Director for assigned programs.
Immediately address program/youth/family concerns following the youth development policy and procedures.
Must be available by phone at all times during childcare hours.
Oversee family communications and share community resources with families including resources for children with special needs.
Manage administrative functions, including, but not limited to maintaining records; financial management; budgeting; maintenance of buildings and grounds; meal planning and preparation; and transportation, if provided.
Oversee the incident and accident reports for assigned programs.
Oversee program enrichment calendars and family boards.
Seasonal program set up.
Fill in as front-line childcare staff as needed in order to keep programs running.


Fulfill licensing requirements for assigned programs.
Participate in visits with licensing specialists as needed.
Hold program(s) accountable to all licensing requirements.
Is up to date with guidance put forth by the Office of Childcare.


Develop and implement the Y’s operational and personnel policies.
Supervise the personnel, volunteers, field study students, and other individuals providing services in the program.
Oversee the training and professional development of staff including setting educational goals, observation and mentoring.
Implement program development.
New Staff Orientation
Director Orientations
Program Procedures
Other training as needed
Continue personal training of 18 hours per certification year (1.25 hours per month).
8 hours in child development
10 hours in the core knowledge category of Program Management
Adult/Child/Infant CPR & First Aid and Child Abuse prevention training within 30 days of hire date.
Oregon Food Handlers certification within 14 days of hire date.
Recognizing and Reporting Child Abuse and Neglect, Prevention Is Better Than Treatment, Introduction to Child Care Health & Safety, and Foundations for Learning training taken within 14 days of hire date.
Attend New Staff Orientation within 10 day of hire date

Communication with site/facility contacts
Maintains positive relationships and effective communication with coworkers
Conducts family conferences as needed, and maintains positive relationships and effective communication
Takes note in staff and family conversations to add to a shared drive
Assists in the marketing and distribution of program information


Support the need and scheduling of substitutes.
Coordinate staff appreciation and celebrations.
Conduct intentional development and performance conversations with staff and record them for personnel files, corrective actions, and staff recognition.


Assist in the day-to-day items that come up at the Y.
Assisting in the daily needs/requests of the programs that the coordinator oversees (can often require immediate attention)
Other duties as assigned by supervisor.

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